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Housing Register – Verification of Application

Please ensure that you read the information contained in this Advice and Information Sheet as it will assist you to provide information we require to process your application in a timely manner. Failure to observe the advice outlined below could result in the incorrect assessment of your housing needs or your application form being returned to you.

All Hart Housing Register applications are subject to a standard verification framework. This includes Officers visiting you at home, and the checking of identification and other relevant documents. When you complete a Hart Housing Register application form, you will be asked to sign a legal declaration stating that all of the information you have provided is correct.

You must complete ALL questions on the Housing Register application form in full. If a question does not apply to you, please mark it with N/A or 0 as appropriate. Failure to do so may result in your application form being returned to you and/or a delay in processing your application for housing.

If the Council is not satisfied that your circumstances are correct, or if you are unable to provide certain information to enable the Council to confirm your situation, your Housing Register application may be deferred or even cancelled. In some cases, where the Council considers false information has been provided, or someone has deliberately withheld relevant information, the Council may consider taking legal action to prosecute. If an applicant is convicted of an offence they may be liable to pay a fine of up to £5,000.

People who have been accepted under the law on homelessness MUST complete an application to join the Hart Housing Register. Applicants with no fixed abode (either roofless or sofa-surfing) can apply to join the Housing Register using a ‘care of or ‘postal address.

The following section explains the documents you will be expected to provide in order for your Housing Register application to be processed.

Main Applicant and Joint Applicant:

  • Passport / Drivers License / Other form of Photo ID
  • Proof of pregnancy (Pregnancy Health Record, MAT B1 Certificate) if applicable

Household Members:

  • Children under 16 or under 18 if in full time education
  • Birth Certificates
  • Proof of Child Benefit
  • Tax Credit Award letter
  • Other family members over the age of 16
  • Passport / Drivers License / Other form of Photo ID and/or;
  • Birth Certificates
  • Proof of pregnancy (Pregnancy Health Record, MAT B1 Certificate) if applicable

All other household members included on the application must be members of the applicants family. In addition, they must have lived with the applicant for a period of no less than 12 months before the date of application, (save in exceptional circumstances), and would continue to live with the applicant should they be offered alternative accommodation. Except:

  • Newly born or expected children
  • A new spouse / partner
  • Households living apart due to a lack of space
  • Medical reason(s)

Accommodation Details:

  • Proof of address (Eg copy of Tenancy Agreement, Licence Agreement, Proof of Ownership, letter from landlord, friend or relative confirming your residence)
  • If you are No Fixed Abode we will require NFA Sheets to be completed in full, for a period of 3 months. The Council will make enquiries to satisfy itself that the circumstances entered on your Housing Register application form are correct and a true reflection of your situation
  • Utility Bill (no more than 3 months old as proof of residency) or letter from the person(s) who is responsible for utilities confirming that you are living at the address


You may be asked to provide other information in addition to the above, for example, proof of financial circumstances, proof of employment, Court papers, or copies of repeat prescriptions (this list is not exhaustive). We will tell you if you need to provide any other proofs, documents or information to assist us in assessing your situation.

If you would like help to use the Hart Homes scheme please contact our Housing Options team: Click 'How to Contact Us' for contact details and opening hours. Some information on this website and the Hart District Council website is in PDF format (Portable Document Format) To view these documents you will need Adobe Acrobat Reader. For more information regarding Hart District Council's Housing Services please visit 

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